Order Entry/Administrative Clerk


Shibuya Hoppmann Corporation is currently seeking a detail-oriented and organized Order Entry/Administrative Clerk. The ideal candidate will possess strong personal, communication, and organizational skills as well as an ability and willingness to adapt and adjust in a fast-paced work environment. We are interested in a person who is looking to begin a career and move forward in an international company. If you are willing to go the extra mile, persist when there are setbacks, participate in continuous learning, and act in the best interests of our company, this is a great place for you to apply.

Primary Responsibilities


Data Entry and Purchasing:

  • Process customer orders
  • Process purchase orders
  • Research/request pricing updates from our vendors
  • Review, verify and accurately enter information into our computer system


Shipping and Receiving:

  • Pick goods and process shipments of products to our customers based on Sales Orders
  • Verify incoming packages against packing lists
  • Process commercial invoices and international shipments
  • Backup to postage/postal service
  • Deliver packages to FedEx buildings on occasion


Customer Support:

  • Answer incoming calls/emails from customers
  • Help to organize/communicate service issues to colleagues and customers
  • Aid in¬†resolving any customer issues (from scheduling service calls to basic tech support)


Team Work:

  • Filing/Scanning
  • Working with several different departments including Engineering and Administration
  • Answering main line telephone
  • Other duties as assigned

Skills & Qualifications:

  • Must be proficient in Microsoft office and basic computer programs
  • Highly organized and meticulous attention to detail
  • Reliability
  • Ability to multi-task
  • Superior phone etiquette and ability to deal effectively with internal or external customers, peers and management
  • Contributes to team and offers support when needed
  • Proactive problem solver and creative thinker
  • Work well under pressure and maintain professionalism during stressful situations
  • Must be able to lift up to 35 lbs. unassisted
  • Willingness to work occasional overtime, as needed
  • Must be authorized to work in the United States


Office Hours:

  • 8am to 4:30pm

Full Time Employee Benefits

Full time employee benefits include medical insurance, dental insurance, 401k plan, life insurance, long term & short term disability insurance, paid vacation and holidays.

All new hires are subject to a pre-employment background check, credit check, and a pre-employment physical (including drug & alcohol screening).

For consideration, please send cover letter and resume to:

E-mail: hr@ShibuyaHoppmann.com (preferred)

or to:
Shibuya Hoppmann Corporation
Attn: Human Resources Manager
7849 Coppermine Drive
Manassas, Virginia 20109