Office Administrator - Madison Heights


Shibuya Hoppmann will have an opening for an office administrator, starting in January of 2021.

Primary Responsibilities:

  • The first point of contact to our customers and visitors. Maintain at all times a professional and positive attitude.
  • Respond to and redirect incoming phone calls and correspondence (e-mail, letters, packages etc.)
  • Prepare Project Cost Summary Report each week to be submitted to office and engineering personnel.
  • Daily entry of time sheets, validation and posting of labor in AX.
  • Complete, verify, and submit payroll spreadsheets to Human Resources in corporate office, every two weeks.

Secondary Responsibilities:

Office Administration

  • Coordinate office activities, organize employee recognitions/retirement socials, company sponsored functions.
  • Operations to secure efficiency and compliance to company policies.
  • Basic record keeping procedures, reconciliation of petty cash.
  • Arrange hotel reservations for customer visits and corporate personnel visits.
  • Arrange lunches for customer visits (FAT’s)
  • Support with other office tasks as needed.

Human Resources Support (for Madison Heights location)

  • Arrange pre-employment physical appointments for potential new hires.
  • Provide orientation for new hires and conduct exit interviews. Review associated paperwork for completion and submit to Human Resources in our corporate office.
  • Work closely with Human Resources in our corporate office to complete annual open enrollment for Medical and Dental Insurance.
  • Facilitate communication between Human Resources and employees experiencing problems with insurance.
  • Complete and maintain records for OSHA compliance, and send copies to Human Resources in our corporate office.


  • Must be proficient in Microsoft office and basic computer programs
  • Experience with business ERP software and data entry (Microsoft Dynamics or Epicor a plus)
  • Highly organized and attention to detail
  • Superior phone etiquette and ability to deal effectively with internal or external customers, peers and management
  • Able to multi-task
  • Able to work independently with limited supervision
  • Must have authorization to work in the United States

Full Time Employee Benefits

Full time employee benefits include medical insurance, dental insurance, 401k plan, life insurance, long term & short term disability insurance, paid vacation and holidays.

All new hires are subject to a pre-employment background check, credit check, and a pre-employment physical (including drug & alcohol screening).

For consideration, please send cover letter and resume to:

E-mail: (preferred)

or to:
Shibuya Hoppmann Corporation
Attn: Human Resources Manager
7849 Coppermine Drive
Manassas, Virginia 20109